A proposals and contracts associate is responsible for developing detailed proposals, budgets and contracts for assigned clients in support of P95’s commercial strategy. Proposals and contracts associates combine technical knowledge, communication skills, and project management expertise to create compelling proposals and budgets that win business opportunities.

The responsibilities for the Proposals and Contracts Associate include, but are not limited to, the following:

• Develop and Coordinate Proposal Budgets: Support the Business Unit Lead to manage the proposal budget and inputs from various internal stakeholders during the proposal process. Ensure accuracy and consistency throughout the project budget tool (GRID).
• Development of GRID: work with the commercial , finance and operations teams to develop, maintain and enhance the proposal budget GRID to align with industry standards. 
• Coordinate the Proposal Process: Support to the Business Unit Lead and Business Development to oversee the entire proposal process, from start to finish. Coordinate with internal and external stakeholders to ensure timely submission of high-quality proposals.
• Proposal Content Development: Create and maintain a library of proposal content, templates, and graphics. Ensure consistency in messaging and branding across all proposals
• Contract management and development: Work closely with the Business Unit Lead, Business Development, finance and legal teams to draft initial client contracts on award of a projects. Initiate and coordinate the contract process from award to execution, working closely with all required contributors
• Revise or develop preliminary agreements and related budgets and scope of work. Ensure the scope of work is defined correctly and budgets reflect the scope.
• Participate in strategy calls to discuss customer requirements and identify discrepancies in customer information.
• Perform quality control edits on all documents and participate in the finalization of documents and distribution to the customer and internal departments.
• Update and maintain corporate databases and CRM as required and ensure accurate information is included in tracking reports
  • May participate in customer meetings.
  • Participate in departmental initiatives.•
  • Perform all other duties as assigned. 
• Contributing to Client Wins: Proposal developers play a vital role in winning new clients. Their well-crafted proposals directly impact client acquisition and retention rates.

• Bachelor's Degree in Life Science, Business Management or related field and a minimum of 2 years direct experience in Proposals or equivalent combination of education, training and experience.
• Industry Knowledge: Knowledge of CRO Industry preferred. Understanding of the specific context in which P95 operates is essential. 
• Technical Proficiency: Expert in excel and formulating budget grids and understanding of costing models. Strong analytical skills. 
• Financial Understanding: Outlining the financial aspects of a proposal, ensuring that the project is financially viable. 
• Persuasive Writing: The ability to craft compelling and logical arguments to convince decision-makers or clients to accept and approve proposals, emphasizing the benefits and value of the proposed solution or service.
• Clear and Concise Communication: basic understanding of drafting contracts and translating complex legal concepts into clear, straightforward language. Being able to communicate effectively in writing.
• Data Visualization: The ability to present data in a visually appealing way that is easy to understand and persuasive.
• Collaboration: Ability to establish and maintain effective working relationships with coworkers, managers and customers.
• Time Management: The ability to prioritize tasks and manage time effectively to meet tight deadlines.
• Attention to Quality: Ensuring that the proposal is free of errors and is presented professionally
• Customer Service: Being responsive to client needs and maintaining positive relationships throughout the proposal process, where required. Excellent verbal and written communication skills
• Adaptability: Proposals and Contracts vary widely based on the parties involved, the subject matter, and the jurisdiction. Being adaptable to tailor proposals and agreements to specific situations.           

• You have a keen eye for detail and good communication skills
• You can work independently (and remotely) and yet be a great team player
• You have a flexible approach to work
• You are well organized and with attention to detail while keeping a “getting the job done” mentality
• You are client-focused
• You are focused on delivering high-quality results on time
• You are sensitive to cross-cultural differences.

You will join a young, very dynamic, and fast-growing private research organization. Our passionate, truly multicultural, and diverse team of more than 170 colleagues and nearly 40 nationalities include epidemiologists, clinical operations, CRAs, CTAs, data scientists, statisticians, data analysts, medical writers, safety and pharmacovigilance specialists, project managers and business support professionals spreading over 20 countries. 
  
 We all work remotely, setting our own time schedule, based on a “getting the job done” mentality.  This has a positive impact in our work-life balance. Our headquarters are in Leuven (Belgium), but we also have local and regional offices located in Rotterdam (the Netherlands), Bogota (Colombia), Johannesburg (South Africa), Bangkok (Thailand) and North Carolina (USA). You may need to travel occasionally. 
 
 At P95, we are a collaborative and international team that works on diverse projects, topics, and clients and faces interesting challenges. There is a high level of empowerment, flexibility, autonomy as well as opportunities for research and development, to make things happen. We have an open culture of respect and inclusion. Consequently, we value self-reliance, initiative, and responsibility of everyone in our team to meet our internal and external customers’ expectations. Finally, our colleagues experience a strong sense of meaning and purpose driven by the scientific nature and impact of our work.

Visit our website www.p-95.com to learn more about who we are and what we do. If you are the one for this job, send your application by filling out the following short form. The call will remain open until the position is filled.
P95 is an Equal Opportunities Employer. The company is committed to equal employment opportunities regardless of age, sexual orientation, gender, pregnancy, religion or belief, union belief, wealth, birth, nationality, ethnic origin, disability, medical history, skin color, marital status, genetic information, parental status, social origin, or condition. We base all our employment decisions on merit, job requirements and business needs.