Job purpose
A proposals and contracts associate is responsible for developing detailed proposals, budgets and contracts for assigned clients in support of P95’s commercial strategy. Proposals and contracts associates combine technical knowledge, communication skills, and project management expertise to create compelling proposals and budgets that win business opportunities.
Responsibilities
The responsibilities for the Proposals and Contracts Associate include, but are not limited to, the following:
- Develop and Coordinate Proposal Budgets: Support the Business Unit Lead to manage the proposal budget and inputs from various internal stakeholders during the proposal process. Ensure accuracy and consistency throughout the project budget tool (GRID).
- Development of GRID: work with the commercial , finance and operations teams to develop, maintain and enhance the proposal budget GRID to align with industry standards.
- Coordinate the Proposal Process: Support to the Business Unit Lead and Business Development to oversee the entire proposal process, from start to finish. Coordinate with internal and external stakeholders to ensure timely submission of high-quality proposals.
- Proposal Content Development: Create and maintain a library of proposal content, templates, and graphics. Ensure consistency in messaging and branding across all proposals
- Contract management and development: Work closely with the Business Unit Lead, Business Development, finance and legal teams to draft initial client contracts on award of a projects. Initiate and coordinate the contract process from award to execution, working closely with all required contributors
- Revise or develop preliminary agreements and related budgets and scope of work. Ensure the scope of work is defined correctly and budgets reflect the scope.
- Participate in strategy calls to discuss customer requirements and identify discrepancies in customer information.
- Perform quality control edits on all documents and participate in the finalization of documents and distribution to the customer and internal departments.
- Update and maintain corporate databases and CRM as required and ensure accurate information is included in tracking reports
- May participate in customer meetings.
- Participate in departmental initiatives.•
- Perform all other duties as assigned.
- Contributing to Client Wins: Proposal developers play a vital role in winning new clients. Their well-crafted proposals directly impact client acquisition and retention rates.
Why us?
You will join a young, very dynamic, and fast-growing private research organization. Our passionate, truly multicultural, and diverse team of more than 170 colleagues and nearly 40 nationalities include epidemiologists, clinical operations, CRAs, CTAs, data scientists, statisticians, data analysts, medical writers, safety and pharmacovigilance specialists, project managers and business support professionals spreading over 20 countries.
We all work remotely, setting our own time schedule, based on a “getting the job done” mentality. This has a positive impact in our work-life balance. Our headquarters are in Leuven (Belgium), but we also have local and regional offices located in Rotterdam (the Netherlands), Bogota (Colombia), Johannesburg (South Africa), Bangkok (Thailand) and North Carolina (USA). You may need to travel occasionally.
At P95, we are a collaborative and international team that works on diverse projects, topics, and clients and faces interesting challenges. There is a high level of empowerment, flexibility, autonomy as well as opportunities for research and development, to make things happen. We have an open culture of respect and inclusion. Consequently, we value self-reliance, initiative, and responsibility of everyone in our team to meet our internal and external customers’ expectations. Finally, our colleagues experience a strong sense of meaning and purpose driven by the scientific nature and impact of our work.
Do you want to join us?
Visit our website
www.p-95.com to learn more about who we are and what we do. If you are the one for this job, send your application by filling out the following short form. The call will remain open until the position is filled.
P95 is an Equal Opportunities Employer. The company is committed to equal employment opportunities regardless of age, sexual orientation, gender, pregnancy, religion or belief, union belief, wealth, birth, nationality, ethnic origin, disability, medical history, skin color, marital status, genetic information, parental status, social origin, or condition. We base all our employment decisions on merit, job requirements and business needs.
About us
P95, an Ampersand portfolio company, is a global provider of clinical and epidemiological services related to vaccines and infectious diseases.
Founded in 2011, we are a leader in sourcing, analyzing, and reporting epidemiological data to assist health agencies and pharmaceutical companies in improving access to safe and effective vaccines.
Headquartered in Belgium, P95 has also offices in Europe, North America, South America, South Africa, and SE Asia.
We are passionate about healthcare and helping our customers with innovative medical research. We share a sense of urgency with our customers to deliver timely, pragmatic and useful insights to improve healthcare.
Our clients are from the pharmaceutical industry, public health institutes, academic institutions, WHO, the European Commission and other governmental organizations and Non-Governmental Organizations (NGOs). Our projects focus mainly on infectious diseases, particularly on vaccines.